Privacy Policy

Last updated: 19 January 2026

 

 

Associations Commons (“we”, “us”, “our”) is committed to protecting your privacy and personal data. This Privacy  Policy explains how we collect, use, disclose, store and protect personal data when you access or use our website, newsletters (digital and physical), social media channels and other digital services (collectively, the “Website Services”).

 

This Privacy Policy should be read together with our Terms of Use and Cookies Policy.

Acceptance of This Privacy Policy

 

1. By accessing or using the Website Services, you acknowledge that you have read and understood this Privacy Policy and agree to our collection and use of personal data in accordance with it.

 

2. If you do not agree with this Privacy Policy, you should discontinue use of the Website Services.

 

3. Where required by applicable law, we will seek your consent before collecting or processing certain personal data. You may withdraw your consent at any time, subject to legal and contractual restrictions.

Personal Data We Collect

 

4. Depending on how you interact with Associations Commons, we may collect or receive the following categories of personal data:

 

1. Information you provide directly

• Name

• Email address

• Organisation and job title

• Contact details

• Login credentials (for registered users)

• Subscription preferences

• Information submitted via forms, enquiries, surveys or event registrations

 

2. Information collected automatically

• IP address

• Device identifiers

• Browser type and operating system

• Pages viewed and referring URLs

• Date, time and duration of visits

(This data is collected using cookies and similar technologies; see our Cookies Policy)

 

3. Subscription & payment information (if applicable)

If you subscribe to paid services, we may collect billing-related information. Payment card details are processed securely by third-party payment providers and are not stored directly by us.

Legal Bases for Processing

 

5. We process personal data on one or more of the following legal bases, where applicable:

• Performance of a contract (eg. subscriptions, account access)

• Your consent

• Compliance with legal obligations

• Legitimate business interests (such as operating, securing and improving our services), provided these do not override your rights

• Where you have made personal data publicly available

How We Use Personal Data

 

6. We may use personal data for the following purposes:

• Providing and administering Website Services

• Managing user accounts and subscriptions

• Delivering newsletters (digital or physical), content alerts and service communications

• Processing payments and renewals (where applicable)

• Responding to enquiries and support requests

• Improving editorial content, services and user experience

• Conducting analytics and internal research using aggregated or anonymised data

• Maintaining security, preventing fraud and protecting our systems

• Complying with legal and regulatory obligations

Marketing Communications 

7. We may send you newsletters (digital or physical) or updates  related to Associations Commons where you have subscribed or where permitted by law.

 

8. You may opt out at any time by:

• using the unsubscribe link in our emails, or 

• contacting us using the details provided on our website

 

9. Opting out of marketing communications does not affect essential service-related communications.

Sharing of Personal Data

 

10. We do not sell personal data.

 

11. We may share personal data with:

• trusted service providers (eg. hosting, analytics, email distribution, payment processing) under confidentiality obligations

• partners or sponsors, one where you have provided consent or where clearly disclosed

• legal or regulatory authorities where required by law

• successors in the event of a merger, acquisition or business restructuring

 

12. All third parties are required to process personal data in accordance with applicable data protection laws.

Social Media Platforms

 

13. Associations Commons operates official accounts on platforms such as Facebook, Instagram, LinkedIn, X (Twitter) and YouTube. Interactions on those platforms re also governed by the respective platform’s privacy policies.

 

14. We may receive aggregated analytics data from these platforms but do not control their independent data practices.

Data Retention

 

15. We retain personal data only for as long as necessary to fulfil the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

 

16. When personal data is no longer required, it is securely deleted or anonymised.

Data Security

 

17. We implement commercially reasonable technical and organisational measures to protect personal data against unauthorised access, disclosure, alteration or loss.

 

18. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

International Transfers

 

19. Associations Commons operates internationally. Your personal data may be transferred to and processed in countries outside your country or residence, which may have different data protection standards.

 

20. Where required, we take reasonable steps to ensure appropriate safeguards are in place.

Your Rights

 

21. Depending on your jurisdiction, you may have rights to:

• access your personal data

• request correction or update

• request deletion

• withdraw consent

• object to certain processing

• request data portability

 

22. You may exercise these rights by contacting us using the details provided on our website. We may require verification before fulfilling requests.

Updates to This Privacy Policy

 

23. We may update this Privacy Policy from time to time. The “Last updated” date will be revised accordingly. We encourage you to review this policy personally.